State, Department of

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Agency Web Site: https://www.dos.ny.gov/Link to External Website

Mission

Established in 1788, the Department of State (DOS) is the State’s oldest agency. Historically serving as the State’s general recording officer and custodian of the State’s “Great Seal”, the Department’s mission encompasses a broad range of activities that coordinate programs with, and provide services to, local governments, individuals, and businesses. The Department supports public safety through the administration of building and energy code programs; administers programs for community development and local government service activities; supports businesses through various licensing and registration activities; and assists new Americans through community-based support centers.

Organization and Staffing

The Department is headed by the Secretary of State, who is appointed by the Governor and confirmed by the Senate.

Budget Highlights

The FY 2024 Executive Budget recommends $520 million for the Department, a slight decrease of almost $4.4 million from the FY 2023 Budget.

The Executive Budget recommends a workforce of 622 FTEs for the Department, an increase of 10 FTE's from revised FY 2023 target, to support the Office of Renewable Energy Siting.

Major budget actions include:

  • $200 million in capital funding for another round of the Downtown Revitalization Initiative (DRI) and a second round of NY Forward.
  • $43 million in additional funding to support the growing responsibilities and activities of Office for New Americans, which include providing immigrants arriving to NYS with free legal services, mental health support, workforce development, and English language learning.
  • This is an increase of $23 million to expand these programs which assist immigrants and migrants in New York State.
  • Legislation authorizing the Department of State to remove barriers to entry into theoccupation of cosmetology by providing apprenticeship options to those interested in pursuing this occupation.
  • Legislation to repeal and replace burdensome filing requirements related to condominium declarations.
  • Legislation to enable authorized persons and businesses, in addition to cemetery corporations, to perform natural organic reduction, a process of reducing human remains through biological decomposition.

Program Highlights

The responsibilities of the Department of State are carried out through three programs:

Local Government And Community Services Program: Manages New York’s building and energy codes; offers planning and management services to local governments; supports land use planning activities in the New York City/Catskill watershed; coordinates New York’s coastal resources and waterfront revitalization activities; administers the Department’s Federal grant programs, including the Appalachian Regional Commission; and provides a means for achieving economic self-sufficiency through programs designed to improve opportunities for low-income participants.

Business and Licensing Services Program: Maintains all certificates on file for businesses and corporations; administers qualifying examinations and licensing for various occupations; and prepares the State Register and other publications.

Administration: Provides the basic executive direction, fiscal, personnel, legal and electronic data processing activities that support the Department’s operations.

Additionally, the Department’s appropriations contain funds for the Lake George Park Commission, the Commission on Uniform State Laws, the State Athletic Commission, and the Authorities Budget Office.

ALL FUNDS
APPROPRIATIONS
(dollars)
Category Available
FY 2023		 Appropriations
Recommended
FY 2024		 Change From
FY 2023		 Reappropriations
Recommended
FY 2024
State Operations 119,759,745 139,324,000 19,564,255 99,509,005
Aid To Localities 203,165,000 179,200,000 (23,965,000) 320,510,751
Capital Projects 202,000,000 202,000,000 0 646,231,000
Total 524,924,745 520,524,000 (4,400,745) 1,066,250,756

ALL FUND TYPES
PROJECTED LEVELS OF EMPLOYMENT BY PROGRAM
FILLED ANNUAL SALARIED POSITIONS
Program FY 2023
Estimated FTEs
03/31/23		 FY 2024
Estimated FTEs
03/31/24		 FTE Change
Administration
General Fund 65 65 0
Authorities Budget Office
Special Revenue Funds - Other 20 20 0
Code Enforcement
Special Revenue Funds - Other 12 12 0
Consumer Protection Program
General Fund 5 5 0
Special Revenue Funds - Other 20 30 10
Business and Licensing Services
Special Revenue Funds - Other 237 237 0
Local Government and Community Services
General Fund 133 133 0
Special Revenue Funds - Federal 11 11 0
Special Revenue Funds - Other 81 81 0
Office for New Americans
General Fund 10 10 0
Special Revenue Funds - Federal 3 3 0
Tug Hill Commission
General Fund 15 15 0
Total 612 622 10

STATE OPERATIONS
ALL FUNDS FINANCIAL REQUIREMENTS BY FUND TYPE
APPROPRIATIONS
(dollars)
Fund Type Available
FY 2023		 Recommended
FY 2024		 Change
General Fund 12,512,388 19,687,000 7,174,612
Special Revenue Funds - Federal 15,061,173 15,052,000 (9,173)
Special Revenue Funds - Other 92,186,184 104,585,000 12,398,816
Total 119,759,745 139,324,000 19,564,255
Adjustments:
Transfer(s) From
Special Pay Bill
General Fund (1,592,745)
Appropriated FY 2023 118,167,000

STATE OPERATIONS
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Program Available
FY 2023		 Recommended
FY 2024		 Change
Administration
General Fund 3,614,388 8,208,000 4,593,612
Authorities Budget Office
Special Revenue Funds - Other 2,859,000 2,859,000 0
Business and Licensing Services
Special Revenue Funds - Other 57,968,184 69,000,000 11,031,816
Code Enforcement
Special Revenue Funds - Other 2,165,000 2,327,000 162,000
Consumer Protection Program
General Fund 1,586,000 1,700,000 114,000
Special Revenue Funds - Federal 51,000 51,000 0
Special Revenue Funds - Other 28,990,000 30,195,000 1,205,000
Local Government and Community Services
General Fund 5,560,000 5,956,000 396,000
Special Revenue Funds - Federal 15,010,173 15,001,000 (9,173)
Special Revenue Funds - Other 154,000 154,000 0
Office for New Americans
General Fund 500,000 2,500,000 2,000,000
State of NY Commission on Uniform State Laws
General Fund 155,000 155,000 0
Tug Hill Commission
General Fund 1,097,000 1,168,000 71,000
Special Revenue Funds - Other 50,000 50,000 0
Total 119,759,745 139,324,000 19,564,255

STATE OPERATIONS - GENERAL FUND
SUMMARY OF PERSONAL SERVICE APPROPRIATIONS AND CHANGES
FY 2024 RECOMMENDED
(dollars)
Program Total Personal Service Regular
(Annual Salaried)
Amount Change Amount Change
Administration 3,208,000 (406,388) 3,108,000 (406,388)
Consumer Protection Program 1,700,000 114,000 1,700,000 114,000
Local Government and Community Services 5,956,000 396,000 5,922,000 396,000
Office for New Americans 1,500,000 1,000,000 1,500,000 1,000,000
Tug Hill Commission 1,060,000 71,000 1,060,000 71,000
Total 13,424,000 1,174,612 13,290,000 1,174,612
STATE OPERATIONS - GENERAL FUND
SUMMARY OF PERSONAL SERVICE APPROPRIATIONS AND CHANGES
FY 2024 RECOMMENDED CONTINUED
(dollars)
Program Temporary Service
(Nonannual Salaried)		 Holiday/Overtime Pay
Amount Change Amount Change
Administration 90,000 0 10,000 0
Local Government and Community Services 30,000 0 4,000 0
Total 120,000 0 14,000 0

STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2024 RECOMMENDED
(dollars)
Program Total Supplies and Materials
Amount Change Amount Change
Administration 5,000,000 5,000,000 0 0
Office for New Americans 1,000,000 1,000,000 0 0
State of NY Commission on Uniform State Laws 155,000 0 0 0
Tug Hill Commission 108,000 0 13,000 0
Total 6,263,000 6,000,000 13,000 0
STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2024 RECOMMENDED CONTINUED
(dollars)
Program Travel Contractual Services
Amount Change Amount Change
Administration 0 0 5,000,000 5,000,000
Office for New Americans 0 0 1,000,000 1,000,000
State of NY Commission on Uniform State Laws 0 0 135,000 0
Tug Hill Commission 8,000 0 85,000 0
Total 8,000 0 6,220,000 6,000,000
STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2024 RECOMMENDED CONTINUED
(dollars)
Program Equipment
Amount Change
Tug Hill Commission 2,000 0
Total 2,000 0
STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2024 RECOMMENDED CONTINUED
(dollars)
Program Maintenance Undistributed
Amount Change
State of NY Commission on Uniform State Laws 20,000 0
Total 20,000 0

STATE OPERATIONS - OTHER THAN GENERAL FUND
SUMMARY OF APPROPRIATIONS AND CHANGES
FY 2024 RECOMMENDED
(dollars)
Program Total Personal Service
Amount Change Amount Change
Authorities Budget Office 2,859,000 0 1,591,000 0
Business and Licensing Services 69,000,000 11,031,816 25,719,000 1,138,450
Code Enforcement 2,327,000 162,000 965,000 65,000
Consumer Protection Program 30,246,000 1,205,000 11,244,000 547,000
Local Government and Community Services 15,155,000 (9,173) 9,809,000 (6,100)
Tug Hill Commission 50,000 0 0 0
Total 119,637,000 12,389,643 49,328,000 1,744,350
STATE OPERATIONS - OTHER THAN GENERAL FUND
SUMMARY OF APPROPRIATIONS AND CHANGES
FY 2024 RECOMMENDED CONTINUED
(dollars)
Program Nonpersonal Service
Amount Change
Authorities Budget Office 1,268,000 0
Business and Licensing Services 43,281,000 9,893,366
Code Enforcement 1,362,000 97,000
Consumer Protection Program 19,002,000 658,000
Local Government and Community Services 5,346,000 (3,073)
Tug Hill Commission 50,000 0
Total 70,309,000 10,645,293

AID TO LOCALITIES
ALL FUNDS FINANCIAL REQUIREMENTS BY FUND TYPE
APPROPRIATIONS
(dollars)
Fund Type Available
FY 2023		 Recommended
FY 2024		 Change
General Fund 69,965,000 43,000,000 (26,965,000)
Special Revenue Funds - Federal 131,700,000 134,700,000 3,000,000
Special Revenue Funds - Other 1,500,000 1,500,000 0
Total 203,165,000 179,200,000 (23,965,000)

AID TO LOCALITIES
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Program Available
FY 2023		 Recommended
FY 2024		 Change
Local Government and Community Services
General Fund 29,965,000 0 (29,965,000)
Special Revenue Funds - Federal 131,700,000 134,700,000 3,000,000
Office for New Americans
General Fund 40,000,000 43,000,000 3,000,000
Special Revenue Funds - Other 1,500,000 1,500,000 0
Total 203,165,000 179,200,000 (23,965,000)

CAPITAL PROJECTS
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Comprehensive Construction Program Available
FY 2023		 Recommended
FY 2024		 Change Reappropriations
FY 2024
Downtown Revitalization
Capital Projects Fund - Authority Bonds 200,000,000 200,000,000 0 565,304,000
Infrastructure Investment – Settlement Funds 0 0 0 76,926,000
Maintenance and Repair
Capital Projects Fund 2,000,000 2,000,000 0 3,670,000
Solid and Hazardous Waste Management
Hazardous Waste Remedial Fund 0 0 0 331,000
Total 202,000,000 202,000,000 0 646,231,000

Note: Most recent estimates as of 02/01/2023

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